Summer is probably that time when most companies plan for employee picnics. It is a great way of appreciating employees as well as breaking away from the office environment. However, the success of a picnic often depends proper planning. It is good to plan a picnic that will be memorable to your employees.
1. Decide who will attend the picnic
Most companies usually organize picnics for different departments – especially when the company has many employees. The first step, therefore, is to decide who will be invited for the picnic. This is important because it will help a lot in the whole planning process. For instance, decide if employees will be allowed to come with their respective family members or if it will be a pure company employee’s affair.
2. Set a date
Organizing a successful picnic requires early and proper planning. There are several things that you will need to consider when choosing the picnic date. One of them is the company’s schedule. You don’t want to assign a picnic date at a time when the company activities are at a peak. Besides that, ensure that you consult with most picnic attendees on the best date for each one of them.
After setting a date, the next obvious thing will be the venue for the picnic. The best way of choosing a good venue is to conduct small research as well as ask for opinions from other employees. This might prove to be challenging because some employees might prefer other venues while others will insist on different ones. If that is the case, you can take a vote and go by the majority.
Also find out if you will need tents and chairs or if they will be provided at the picnic venue. If not, then arrange how they will get to the venue before that material day.
4. Concessions/Food: Cotton Candy, Popcorn
The next item after securing the venue is how every member and their family will eat and be accommodated. Some companies often give every employee some allowance to cater for food and accommodation. Others do budgetary allocations per department.
If for example, you are organizing a picnic for the whole department, it is important to talk to all attendees and find out what type of food they prefer. Besides that, arrange for general snacks, sweets and cotton candies of various flavors.
5. Entertainment consideration and beverages
This is one of the items you shouldn’t leave out in your plans. Remember entertainment is in the core of the picnic. That means you should arrange for different forms of entertainment both for children and adults. For instance, ensure that you have procured inflatables for children and adults in advance.
The good thing is that there are several companies that offer such services at reasonable prices. Besides, ensure that you arrange for beverages for your team. However, you have to be careful if you decide to provide alcohol during the picnic.
This is one of the last parts of your planning. You should be able to plan all activities to be carried out in the picnic as early as possible. Activities should be aimed at creating fun at the event.
Arrange for different types of exciting activities such as games where those attending will be able to compete against each other. There are different types of entertaining games you can list for different age groups. Consider inflatable bounce house rental from a licensed, insured company.
In general, most companies arrange picnics for their employees mainly for the purposes of team building. However, if you want to get the best out of a company picnic, then pay close attention to early planning and consultation.